License Fee Reimbursement Pilot Program

CSEA-represented NYS employees - You can now get reimbursed for eligible license fees required for your State employment. 

To be eligible for reimbursement of licensure fees, you must meet the following criteria:

1. Be a CSEA-represented NYS employee receiving a NYS paycheck at the time of application.
2. Be required to maintain either an LPN license or CDL as a condition of employment as defined in the minimum qualifications of the Civil Service class standard for the given position. 
3. Have been employed by the State for a minimum of six months prior to applying for reimbursement.
4. Both full- and part-time employees are eligible. However, if you are less than 50%, you will receive a prorated reimbursement based on the number of hours actually worked over the six months prior to application.
5. Employees on approved long-term leave or Workers’ Compensation will be eligible for reimbursement when they return to the payroll.

1. Fill Out the Application 

   After paying for an eligible license renewal, fill out the Application for License Renewal Fee Reimbursement.

   This pilot program reimburses employees for out-of-pocket expenses incurred to obtain a job-required license with NYS. Any contributions from other entities or individuals toward the license renewal fee must be disclosed on the application and will be deducted from the reimbursement amount.
    

2. Supply Required Documents

   The following supporting documentation should be submitted with the application:

   • Documentation demonstrating what license was renewed.
   • Documentation demonstrating the amount of the fee paid.
   • Proof of payment.
      

3. Submit the Application 

   This application package must be submitted within 90 days of payment of the fee. The 90-day requirement is waived if you are on Workers’ Compensation or other approved leave. In such cases, you should apply within 90 days of returning to work.

   • Email the application package to: 
     [email protected]
      
   • Or mail the application package to:
     NYS & CSEA Partnership for Education and Training
     c/o License Fee Reimbursement
     240 Washington Ave. Ext.
     Albany, NY 12203
      

4. Partnership Review

   Partnership staff will review the application, and additional documentation may be required to substantiate the request as necessary.
    

5. Receive Your Reimbursement

   If approved, a reimbursement check will be mailed to you. The maximum reimbursement in any calendar year will be $300. Reimbursements made pursuant to the License Fee Reimbursement Pilot Program are not taxable.

   If denied, an explanation will be mailed to you. Such denial will be considered final.

    

The License Fee Reimbursement Pilot Program will provide reimbursement for licenses renewed between January 1, 2025 – December 31, 2025. Regardless of leave status, all requests for reimbursement must be in by March 31, 2026. 
 

License Renewal Fee Reimbursement Application (Fillable PDF)

Contact the Partnership for more information:

(800) 253-4332 Option 1 
[email protected]